BEAUMARLY GROUP PRIVACY POLICY

1. Purpose of the privacy policy

The purpose of this privacy policy is to inform visitors to Beaumarly sites about the use of their personal data. It is applicable to all the group's restaurants, hotels and clubs as well as to the career site.

2. What is Beaumarly's role?

As part of the management of our websites, we act as data controller. In this case, we decide why (purposes) and how (means) your data is used.

3. How is your personal data collected?

We collect and process the following data through service providers: - Your identity (title, surname, first names, address, telephone numbers, email, date of birth, date of birth, IP address).
- Your browsing data;
- Data relating to your means of payment (bank card number, expiry date of the bank card, visual cryptogram...);
- Your arrival and departure dates for hotels; - your preferences and interests (for example, smoking or non-smoking room, preferred floor, type of bedding, type of press read, sports, cultural interests, cultural interests, food and drink preferences, etc.);
- Data relating to the monitoring of the commercial relationship, for example your questions/comments during or following a stay in one of our establishments, those necessary to carry out loyalty, prospecting, study, survey and promotion actions;
- Information that you provide for the purposes of managing your application and, where applicable, the recruitment process (e.g.: CV, information relating to your education, your professional experience, distinctions, diplomas, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates, certificates

The information collected on minors is limited to their name, surname, nationality and date of birth and can only be transmitted by an adult. Thank you for ensuring that your children do not give us any personal data without your permission. In the event that such transmission takes place, you can contact Beaumarly (contact@beaumarly.com) so that this information is deleted.

Also, some of your data is collected automatically, through cookies. For more information, see our cookie policy.

4. For what purpose and for how long do we use your personal data?

Here is a summary of all the treatments for which Beaumarly is likely to use your personal data:

Treatment No. 1:
Treatment name: Booking Management
Purpose: Treatment of reservation requests/Improvement of services and personalization of the offer
Legal basis: Execution of the contract
Data concerned: Identity and contact data; arrival and departure dates; preferences (smoker or not, type of room, press read, sports, food preferences)
Retention period: Duration of the contractual relationship

Treatment No. 2:
Treatment name: Payment Management
Purpose: Transaction processing and payment security
Legal basis: Execution of the contract
Data concerned: Bank card number, expiry date of the card, visual cryptogram
Retention period: Payment data retained until the transaction is finalized

Treatment #3:
Treatment name: Newsletter Management
Purpose: To regularly send most of Beaumarly and its establishments to registrants.
Legal basis: Consent
Data concerned: Email address
Retention period: Until the withdrawal of consent and maximum 3 years from the last contact.

Treatment No. 4:

Name of treatment: Follow-up of the commercial relationship
Purpose: Customer satisfaction monitoring, prospecting and loyalty
Legal basis: Legitimate interest (loyalty), consent for prospecting
Data concerned: Comments, questions, loyalty data, surveys and promotions
Retention period: Duration of the commercial relationship or until the withdrawal of consent

Treatment No. 5:

Treatment name: Recruiting
Purpose: To study and manage applications.
Legal basis: Pre-contractual measures; Consent to keep CVs in a library (CV library).
Data concerned: All information included in the CV, in particular:
-Identity and contact data;
-Data relating to professional life;
-Data relating to personal life. Shelf life: 3 months after the last contact or up to 2 years with consent.

Treatment No. 6:

Name of treatment: Cookie Management
Purpose: To ensure the functioning of the website and its security; to obtain statistics; to offer personalized advertising.
Legal basis: For functional cookies: legitimate interest in offering online content, ensuring the proper functioning of the site and securing it.
For optional cookies: consent.
Data concerned: Navigation data; identification data of the equipment used to navigate the site.
Retention period: Lifespan of trackers: 13 months; and data retention: maximum 25 months.

Treatment No. 7:

Treatment name: Provision of the establishment's Wi-Fi
Purpose: To allow customers to connect to the internet
Legal basis: consent
Data concerned: Location data, identity and contact data
Shelf life: Thirty days

5. Who is your personal data intended for?
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Within Beaumarly (internal recipients)
Your Personal Data is processed by authorized staff members of our group.

Excluding Beaumarly (external recipients)
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Several categories of third parties listed below may have access to your Personal Data. Only the Personal Data that is strictly necessary is transmitted to them.

• Our IT service providers are involved in the hosting and maintenance of the website.
• Our cookie deposit tools
• Our reservation providers
• Our online payment providers
• Your data can be transmitted to our CRM (customer management tool) and in our electronic messaging solution in order to communicate with you.

We ensure that in terms of Personal Data, these subcontractors are contractually committed to implementing a level of protection equivalent to ours and in accordance with the Regulations.

The Beaumarly Group undertakes not to transmit your Personal Data to third parties unless:

1. You have given your prior consent for the sharing of your Personal Data with third parties,
2. Sharing your Personal Data with this third party is necessary for the provision of the products or services requested,
3. A competent judicial or administrative authority requires that the Data be transmitted to it.

6. Transfer outside the EU

We strive to keep your Personal Data within the European Union, however some services we use involve potential transfers. Concerned about the security and confidentiality of your Data, we inform you that when your Data is transferred outside the EU, we ensure that these are carried out to:
• Or from a country recognized by the European Commission as providing an adequate level of protection;
• Or to a country that does not offer adequate protection but whose transfer is allowed, in particular by being governed by the European Commission's standard contractual clauses, which the CNIL has recognized that they guarantee a sufficient level of protection of the privacy and fundamental rights of individuals.

7. What are your rights regarding your personal data?

a) Right of access

You can request and obtain information about what personal data we hold about you.
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b) Right to rectification

You have the right to request the correction of your inaccurate or incomplete personal data.
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c) Right to erasure

Also called the “right to be forgotten”, it allows you to request the deletion of your personal data unless the data must be kept:
• To comply with a legal obligation,
• To the establishment, exercise or defense of legal rights.
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d) Right to restrict processing

This right allows you to request to limit the use of your personal data in certain circumstances:
• You have requested the correction of your data, the processing may then be limited to the time required to carry out the necessary verifications;
• The processing is unlawful and you oppose the deletion of your data;
• The data controller no longer needs your data but they are necessary for you to establish, exercise or defend a right in court;
• You have objected to the processing and we are checking whether the legitimate reasons pursued prevail over your reasons.

e) Right to data portability

You can receive your personal data in a structured and machine-readable format, and to transfer it in order to transfer it to another organization.

f) Right to object

You have the right to object to the processing of your personal data for legitimate reasons, unless there are legitimate and compelling reasons to continue the processing.
Several treatments of your personal data are subject to your consent. You can withdraw it at any time.

g) Right to file a complaint with the CNIL

You also have the right to file a complaint with the CNIL, supervisory authority (www.cnil.fr).

8. How to exercise your rights?

a) Methods for exercising rights

You can send your requests using the following means:
• By mail: Beaumarly, Legal Department, 28 Rue de Venise 75004, Paris
• By email at: contact@beaumarly.com

b) Response time

Beaumarly has one month to respond to you from the receipt of your request. This period may be extended by two months due to the complexity of your request and the number of requests made to us; in this case you will be informed.

9. Policy change

This privacy policy may be updated.
Last updated: 06/ 12/ 2024

What is a cookie?

A “cookie” is a set of information, generally small in size and identified by a name, that can be transmitted to your browser by a website to which you connect. Your web browser will keep it for a certain period of time, and will send it back to the web server each time you reconnect to it.
Cookies have multiple uses: they can be used to remember your customer ID on a merchant site, the current content of your shopping cart, an identifier that allows you to track your browsing for statistical or advertising purposes, etc.

Cookies can be of several types:
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• A session that is automatically deleted when the user closes his browser,
• Permanent, which remains stored in its terminal equipment until a predefined expiration date,
• Third parties, which are “cookies placed on domains different from that of the main site, generally managed by third parties who have been questioned by the site visited and not by the user himself: these cookies may also be necessary for the proper functioning of the site, but they are mainly used to allow the third party to allow the third party to see which pages have been visited on the site in question by a user and to collect information about him, in particular for advertising purposes” (definition of the CNIL).). This is particularly the case with cookies such as Google analytics, Google ads, YouTube, LinkedIn, etc...

What cookies do we use and what do we use them for?

When consulting our sites, cookies of various types may be placed on your computer, mobile phone or tablet:
• Cookies that are strictly necessary for the functioning of our Site. They are deposited by default and do not require the collection of your consent in accordance with the regulations. These include goadopt.io cookies that allow you to collect and remember your cookie preferences. • Among the cookies subject to the collection of your prior consent:
- Analysis and statistical cookies (Google Analytics, Search Console, Search Console, Tag Manager, Tag Manager, Microsoft Clarity, Semrush) They allow us to analyze the behavior of users on our Site, to identify the most visited pages, to establish traffic statistics and to establish a link with the database in our CRM in order to monitor and improve the quality of our services.
- Advertising cookies placed by third parties (Google ads, Meta: Facebook, Instagram etc.) that allow you to offer targeted advertising.
- reCAPTCHA cookies, a Google service that makes it possible to distinguish natural persons from robots by analyzing their behavior on the Site in order to protect the Site from malicious behavior by third parties.

These cookies are deposited for a maximum period of 13 months subject to changes in duration made by the Third Parties involved (Google, LinkedIn, Sellsy, Twitter etc.) that cannot be configured by the Beaumarly group.

How do you manage your cookies?

During your visits to our Sites, you are informed of the use of cookies. In accordance with the list detailed above, the deposit of some of our cookies is subject to the collection of your consent. We collect the latter when you connect to the Sites using a cookie management tool which:
• Shows you the different types of cookies existing on the Site,
• Request your consent for each category of cookies installed.

No cookies will be installed on your terminal without your consent except for those:
• Strictly necessary for the delivery of an online communication service expressly requested by you,
• With the exclusive purpose of allowing or facilitating communication by electronic means. The use of the cookie management tool allows you to give your active consent to the deposit of cookies and to the processing of your browsing data under the conditions and purposes described herein and in our privacy policy. At any time, you can change your choices by deleting your cache (history) from your browser.
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So you can:
• Oppose the use of these cookies in a general or specific manner,
• To be informed each time cookies are used,
• Authorize their use on a case-by-case basis,
• Erase them automatically or from time to time. You will find explanations on how to configure your browser for this purpose on the sites: https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser, https://www.aboutcookies.org/, https://www.youronlinechoices.com/fr/

In order to configure your browser software, you must refer to the help menu of your browser.
• Firefox™ https://support.mozilla.org/fr/kb/activer-desactiver-cookies-preferences
• Chrome™ https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=fr
• Internet Explorer™ https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies
• Safari™ https://support.apple.com/kb/ph21411?locale=fr_FR
• Opera™ http://help.opera.com/Windows/10.20/fr/cookies.htmlLa deactivating Cookies may reduce the quality of navigation.

For any additional information regarding this policy, contact us: contact@beaumarly.com